Manhattan Woods Golf Club App Privacy Statement

Manhattan Woods Golf Club (the "Club") operates the Manhattan Woods Golf Club mobile application (the "App"). This Privacy Statement explains how we collect, use, disclose, and protect your personal information when you use the App. For information about how we collect personal information through the Club's website, please refer to our Website Privacy Policy.

By using the App, you agree to the collection and use of information in accordance with this Privacy Statement.

The Services

The App allows the Club to provide the following services to its members and authorized guests (the "Services"):

• Authentication of Club members for access at the front gate
• Registration and validation of accompanied and unaccompanied guests
• Scheduling and management of tee times
• Registration and coordination of outings and Club events, including the Club Championship and other tournaments
• Scheduling of golf lessons
• Placement of food and beverage orders (including dine-in, on-course, or advance pickup orders)
• Purchase or reservation of merchandise from the Club's pro shop
• Access to scorecards, pin placements, and related golf materials
• Submission of USGA GHIN score input
• Receipt of Club updates and member surveys
• Monthly member invoicing and payment processing (including ACH and credit card options)

Gate PoRtal (described below) is accessed through a feature within the App. In certain cases (for example, when a guest does not have the App), Gate PoRtal and certain related services may also be accessed directly through a secure URL link using a mobile browser. This allows guests to register their access credentials and validate gate access without downloading the App.

Information We Collect

Authentication and Account Information (Clerk)

The App utilizes Clerk for user registration, authentication, and session management. Information collected by Clerk during authentication is governed by Clerk's Privacy Policy and Terms of Service.

When you authenticate using Clerk (including via Apple or Google, if enabled), Clerk may collect:

• Name
• Email address
• Phone number
• Role/permission claim

The App does not store passwords. Authentication is delegated to Clerk. Clerk issues session tokens that the App backend verifies before processing requests.

The Club has access to identity information provided to Clerk that is necessary to operate the App and provide the Services.

Profile and Operational Information

When you use the App or access Gate PoRtal via a secure URL, we may collect:

• Profile photo voluntarily provided for identification purposes so that Club staff can visually recognize you or your authorized guests. These photographs are used solely for staff recognition and operational purposes and are not used for biometric processing, facial recognition, or automated identification.
• Internal member ID
• Guest names and visit details (including your guest's e-mail, phone number, and the duration they will have access to the Club)
• Tee time selections and preferences
• Golf lesson scheduling details
• Outing and event details (including number of guests and related service selections)
• Food and beverage orders (including pickup or dine-in preference)
• Merchandise purchases or reservations
• Caddie preferences
• Survey responses and update acknowledgments
• Any additional information voluntarily provided

Payments

For products and services purchased through the App, we use a third-party vendor, Elevon, to securely process payments.

We do not collect or store your payment card details. That information is provided by you directly to Elevon, which processes your payment information in accordance with its privacy policy.

Front Gate Access and Authentication

When you request entry through the front gate using the App or a secure browser link, the Club uses a protocol-based access validation system known as Gate PoRtal. Gate PoRtal incorporates elements of the patented Proof of Reception ("PoR") protocol (U.S. Patent No. 12,293,369), which is designed to validate defined access conditions before gate execution.

Gate access authentication uses device-based passkeys (WebAuthn). Passkeys rely on public-key cryptography and secure key storage on your device. When you request gate access, your device may prompt Face ID, Touch ID, or your device PIN, depending on your personal device settings.

Biometric verification occurs entirely on your device. The Club does not collect, receive, or store biometric templates or facial recognition data. The Club stores only the public key credential necessary to verify authentication requests and records authentication events such as date, time, and approval status.

In connection with front gate access, the App or browser-based Gate PoRtal may process:

• Geolocation data (as described below)
• Limited device-related identifiers necessary to validate and process gate access requests

Geolocation

With your consent, the App or browser-based Gate PoRtal may collect precise geolocation data via GPS, Bluetooth beacons, or similar technologies for operational purposes, including:

• Determining proximity to the Club's front gate when requesting gate access
• Enabling location-based notifications

Tee times, food and beverage orders, lesson scheduling, merchandise purchases, outings, and event registrations may be completed whether or not you are physically present at the Club. Location data is not required for those functions unless a specific feature requires proximity validation.

Location data is collected at the time of request when applicable and is not continuously tracked unless enabled in your device settings.

How We Use Your Information

We use your personal information to:

• Provide, operate, and improve the App and Gate PoRtal
• Authenticate identity and provide secure access to the Club
• Manage tee times, lessons, outings, and events
• Process food and beverage and merchandise transactions
• Generate monthly member invoices
• Process ACH or credit card payments
• Communicate with you about your account, orders, purchases, or other activities you have initiated
• Maintain your account
• Protect against fraud and unauthorized access
• Provide customer support
• Respond to inquiries
• Comply with legal obligations

How We Share Information

We do not sell your personal information or share it for cross-context behavioral advertising. We may share information with trusted service providers who assist us in delivering the Services to you, including the following:

We may also disclose information as required to protect our rights, comply with legal process, or protect the safety of members and property.

Data Security

The security of your personal information is important to us. While no system can guarantee absolute security, we implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, and destruction.

Children's Privacy

The App and related Services are intended for Club members and authorized guests. The Services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18.

Changes to This Privacy Statement

We may update this Privacy Statement from time to time as the Services evolve. Any changes will be reflected with an updated Effective Date. Continued use of the App or Gate PoRtal after the updated Effective Date constitutes acceptance of the revised Privacy Statement.

Contact Us

If you have questions about this Privacy Statement, please contact us at:

[email protected]